Form 8809, Application for Extension of Time To File Information Returns CFS Tax Software, Inc
An automatic 30-day deadline extension available for Forms W-2 or 1099-NEC under certain conditions. Other than these forms, if the filer needs more time, they can apply for a second 30-day extension only if they meet the criteria mentioned below about form 8809 application for extension of time to file information returns and file before the expiry of the first 30-day expiration. However, extension requests for Forms W-2, 1099-MISC, 1099-QA, and 5498-QA must be filed on paper. Extension requests for these forms must be accompanied by an explanation of why you are requesting an extension.
Table of Contents
Extension Database Field Description
- Each business or entity must file its own Form 8809 to request an extension.
- Form 8809, Application for Extension of Time To File Information Returns, is an Internal Revenue Service form taxpayers use to apply for an extension of time to file informational returns.
- An extension will not be granted if a request is received after the deadline.
- The automatic and any approved additional request will only extend the due date for filing the returns.
- Enter the total number of payers/filers and attach a typed list of names and TINs if you are requesting an extension for more than one payer/filer.
The IRS, on the other hand, will not allow you to file Form 8809 before January 1 of the following year, when the information returns are due. Form 8809 must be submitted by the information return due date, which varies. IRS Form 8809, Application for Extension of Time to File Information Returns, is used to request a 30-day filing extension for several tax information returns. You can request an extension for multiple forms with a single Form 8809. You can also file one Form 8809 for each form for which your business needs an extension.
- If you need an extension to file Forms 1042-S (due March 15) and 5498 (due May 31), you must submit Form 8809 by March 15, the earliest of the two due dates.
- We last updated the Application for Extension of Time To File Information Returns in January 2025,so this is the latest version of Form 8809, fully updated for tax year 2024.
- This means all 1099-MISCs are now eligible for an automatic extension and all such requests for extension need to be received by March 31, if filing electronically.
- Tax-exempt organizations must file Form 8868, Application for Automatic Extension of Time To File an Exempt Organization Return, for a tax filing extension.
Verification Process for Individual Records
For more information, including a breakdown of potential penalties and interest, visit the Information Return Penalties page at IRS.gov. When filing extensions for multiple information returns with different deadlines, prioritize the earliest deadline. For example, if you need to file extensions for both Form 1095-C and Form 5498, you must file by March 31, 2025, even though the deadline for Form 5498 is May 31, 2025. File Form 8809, once you know that an extension of time is required to file the information return, but not before January 1st of the year. It should be filed before the due date of the respective information return you are filing. Only under exceptional situations, such as a natural disaster that destroys the books and records needed to file the forms, are 30-day extensions granted.
Ready To File Information Return Extension Form 8809 Online?
The IRS recommends filing form 8809, Application for Extension of Time to File Information Returns using the electronic filing method. However, the agency has encountered a considerable amount of criticism and controversy regarding its taxation methods and principles while doing so. The Internal Revenue Service, or IRS, has recently endured budget cuts and low morale, yet the agency nonetheless processed nearly 253 million tax returns in 2021. You can also file through the FIRE system in a file formatted according to specifications outlined in IRS Publication 1220.
You should file Form 8809 as soon as you know an extension of time to file is necessary, but not before January 1 of the year in which the return is due. You must file Form 8809 by the regular deadline for your specific information return. If you are filing Form 8809 to extend your filing deadline of multiple information returns, file the extension form by the earliest due date. Third parties, like businesses, file information returns to provide tax-related information to government agencies and taxpayers.
Tips to Check If Your Remote Employees are Productive
While filing for an extension does not inherently increase audit risk, consistently needing extensions may draw attention to a company’s filing practices. It’s crucial for HR professionals, especially those working in payroll or tax compliance, to be familiar with Form 8809 and its applications. The IRS will not grant an extension if you file a copy of Form 8809 after the regular due date of your return. Below is a list of information returns and their due dates, by format. Custodians file IRS Form 5498-ESA to report taxpayer contributions to a Coverdell Education Savings Account, or Coverdell ESA.
There are no automatic extension requests for Forms W-2 or 1099-NEC. Requests must be submitted on paper with line 7 completed and signed by the filer/transmitter or person duly authorized to sign a return. Payers/filers may be subject to a late filing penalty if they file a tax return after the filing deadline without receiving a valid extension.
If you are requesting an extension for many filers, enter the total count and attach a list of names and TIN. Form 8809, Application for Extension of Time to File Information Returns. If you need an extension to file both Form 1042-S and Form 5498, you must submit Form 8809 by March 15, which is the earliest of the two due dates. If a request is submitted after the deadline, an extension will not be granted.
For Forms W-2 or 1099-NEC
However, do not file before January 1 of the year when the return is due. Please see the deadline of the form for which you will file an extension. Your Form 8809 must be submitted by the due date of this form to gain the automatic 30-day extension.
Keep a comprehensive calendar of filing deadlines for all applicable information returns. Set internal deadlines well in advance of the actual due dates to allow for unforeseen delays. I’m a dad, husband, Certified Financial Planner, tax practitioner, retired Navy veteran, and writer. I especially like to explore financial planning subjects that no one else has tackled before, and help people with financial questions they haven’t found the answers to.
Extension requests for Form 1099 must be postmarked by February 28 or filed electronically by March 31. Enter the total number of payers/filers and attach a typed list of names and TINs if you are requesting an extension for more than one payer/filer. The ability to securely share documents with clients as well as complete POAs from client contact data already in Canopy. The ability to route workflow between team members with color coded statuses allows us to work efficiently. Keep in mind, a Form 8809 is used to request a filing extension with the IRS, but IRS Publication 1220 provides information on how to request adeliveringextension for 1099s.
These penalties increase based on how late the forms are filed, starting from 30 days after the due date. However, businesses facing genuine hardship can request penalty abatement if they have a reasonable cause. Therefore, timely filing helps avoid unnecessary penalties and ensures smoother compliance with IRS requirements. Form 8809 serves as a valuable tool for businesses and individuals who need additional time to file their information returns accurately. While it provides flexibility, it should not be relied upon as a regular part of the filing process.
Individual taxpayers can also file Form 4868 to postpone their Form 1040 filing deadline. If the Form 8809 filing deadline falls on a weekend or federal holiday, the due date is the next business day. You should file Form 8809 as soon as you decide you need an information return filing extension. If a filer is applying for an extension of Forms W-2 or 1099-NEC, or if you selected the box on Line 5, check the appropriate box based on your extension needs. Form 8809 must be submitted to the IRS on or before the original due date of the information returns for which the extension is sought. Filing the form after the due date will result in the request being denied.
